Understanding different stages of a review cycle
During a review cycle, there are 4 stages:
Phase 1: Selection period
The period when employees and managers nominate people to give feedback. It only occurs if it is enabled.
Employees' responsibilities: During this period, employees will nominate their peers to provide feedbacks.
Managers' responsibilities: Managers help and approve the nomination list to make sure the reviewer list is adequate.
Admin's responsibilities: Monitor the progress and remind people to complete their tasks
Phase 2: Collection period
The period when reviewers start giving feedbacks and reviews
Employees' responsibilities: Write reviews if requested
Managers' responsibilities: Monitor and remind their teams to write feedbacks. Write feedbacks for their direct report, evaluate their direct reports on scored attributes if enabled.
Admin's responsibilities: Monitor the progress, remind and help people to complete their tasks
Phase 3: Calibration period
if enabled, admin will calibrate the scored attribute before the sharing it with employees.
Employees' responsibilities: Do nothing.
Managers' responsibilities: Work with HR team to calibrate scores across the company.
Admin's responsibilities: Download scores and upload calibrated scores back to the system
Phase 4: Sharing and Receiving the results
Employees' responsibilities: Once the manager writes a summary and shares with their direct report, the employees will receive a notification to view the feedbacks and reviews.
Managers' responsibilities: Once it's ended, managers will receive a notification in order to write summary for their team, share with them and start scheduling a meaningful conversation with their direct report.
Admin's responsibilities: Help managers to schedule 1:1s with their direct report to share the reviews and feedbacks. Admin can also explicitly share the results with a specific employee or all